MERIT Solutions Blog

MERIT Solutions has been serving the Chesapeake area since 1982, providing IT Support such as technical helpdesk support, computer support, and consulting to small and medium-sized businesses.

Common-Sense Steps You Can Take to Make Meetings More Productive

Common-Sense Steps You Can Take to Make Meetings More Productive

How much time does your staff spend actually doing work compared to simply communicating about work? There’s a big difference, primarily in terms of making you money versus costing you money. Truth be told, employees spend nearly 80 percent of their time either in meetings, on the phone, or responding to emails. By finding ways for your team to communicate more efficiently, they will effectively spend less time yapping and more time making you money.

Seeing just how much this issue monopolizes an employee’s workday, there are many different angles you can take to tackle this problem and streamline operations. One of the biggest areas you can start with happens to also be a medium that you personally have the most control over, meetings.

For starters, making meetings more efficient means thinking about how meetings are actually run. Now, you’re likely already doing this to some extent. After all, no leader just shows up to a meeting without a plan or some sort of agenda in place. Instead, we’re suggesting that there’s value in taking a step back and reevaluating the purpose of your meetings. Upon doing so, you may discover that the goal of your meetings can even be achieved in better ways than having everyone gather in one room. If this is the case, then you may be able to forgo the meeting altogether. This is a helpful exercise to go through because of how easy it is to get stuck in the rut of “meeting for the sake of meeting.”

Once you’ve made the determination that having a meeting is the best way to achieve your goal, you’re next going to want to communicate the purpose of the meeting to all who are involved. When everybody understands what the intended outcome is regarding why they’re gathered, everybody will be on the same page and wasting time by getting off topic will be minimized.

As a bonus, this move will help you wrap up meetings earlier. This could even help change the way certain employees think about meetings, particularly workers that may be so tied to their schedules that they feel obligated to keep a meeting going until it’s scheduled to end--even if the goal was achieved early on. It should go without saying that ending a meeting earlier than scheduled will lead to workers being able to spend more time, you know, working.

Another proactive measure you can take to streamline your meetings is to create an outline and send it to everyone at least 24 hours in advance. By doing this, participants will know what to expect and be able to provide quality input before and during the meeting. This due to the simple fact that they’ve had adequate time to run through the meeting in their head and formulate thoughtful questions and responses. As a bonus, you can send information to the participants relating to the topic at hand, and ask them to have it read before the meeting, sort of like assigning homework. This will make meetings feel less like everyone is “shooting from the hip,” and more like all involved are contributing in meaningful ways.

When the meeting ends, you can streamline the process further by getting honest feedback. By taking time to hear the participants\' thoughts on whether or not the goals were met, and what ideas they may have about improving how meetings are run, you’ll be able to tweak and enhance future meetings based on such feedback.

Of course, when it comes to streamlining communications around the office, equipping your workforce with the right technology can be a tremendous help. For example, technology can serve as an aid to make meetings more efficient, like utilizing video conferencing tools so people can participate in a virtual meeting from wherever they may be, even via their mobile device.

At the end of the day, strategically implementing the right collaboration technologies will go a long way in improving the efficiency of your operation so that more revenue-generating projects can get accomplished. Need help with this? Call MERIT Solutions today at (757) 420-5150 for assistance with finding and implementing collaboration technologies that will best meet the unique needs of your business.

 

Comments

No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Guest
Thursday, 20 July 2017
If you'd like to register, please fill in the username, password and name fields.

Tag Cloud

Security Tip of the Week Cloud Technology Privacy Business Computing Best Practices Hackers Malware Backup Hosted Solutions Internet Software Network Security Productivity Computer Windows 10 Disaster Recovery google Microsoft Business Innovation Business Continuity Managed IT Services VoIP IT Support Hardware IT Services Business Management Mobile Devices Mobility Efficiency Outsourced IT communications Ransomware Productivity Save Money Windows Saving Money Server Telephone Systems Apps User Tips Smartphone Operating System Quick Tips Hosted Solution Mobile Device Management Virtualization Data Passwords BDR Password Small Business Law Enforcement Information Technology Email Recovery Cybercrime Managed IT Android Hacking Avoiding Downtime BYOD browser Health Miscellaneous Money Social upgrade Budget Wireless Communication Cybersecurity VPN Facebook Google Drive Government Automation Telephony Work/Life Balance Alert Firewall Managed Service Provider Computers Application Gadgets Private Cloud Workplace Tips Office tips Current Events Office 365 Social Media Unsupported Software Chrome Smartphones Data Management Cloud Computing search USB App Save Time Samsung Flexibility Audit Gmail Mobile Computing Transportation Update Wi-Fi Robot Applications Antivirus History DDoS Holiday Battery End of Support Remote Computing HaaS Saving Time Best Practice Television Office Personal Information Internet of Things Social Engineering Computer Care Cleaning Streaming Media Automobile The Internet of Things Humor Disaster Users WiFi Employer-Employee Relationship Going Green Bandwidth Network Risk Management Hacker Internet Exlporer Identity Theft Solid State Drive Microsoft Office Wireless Technology Data Protection Worker Commute Big Data iOS server installation dvd "cannot install required files" Unified Threat Management IT Support stock Managing Stress iPhone Training PDF Books Computer Fan Scalability Upgrades Compliance Commerce tweet Education Router Company Culture Text Messaging Dark Web calculator How To Consultant IT solutions Smart Technology Data Recovery Twitter Value control Content Filtering Data Backup Two-factor Authentication Business Intelligence WSJ Laptop Uninterrupted Power Supply Entertainment Marketing Artificial Intelligence Exchange Electronic Medical Records Nanotechnology altivista Proactive IT Touchscreen Distributed Denial of Service Managed IT Service Point of Sale Touchpad HIPAA Webinar SBS Root Cause Analysis compaq Black Market Reputation Phishing Scam Data Storage Apple Advertising Avoid Downtime Wearable Technology Politics IT solutions Augmented Reality hp Shadow IT Managed IT Services Employer Employee Relationship Screen Mirroring Document Management Data storage Experience Windows 10s domain Keyboard Spam Administration Chromecast Data Breach Computer Accessories Cast remote Video Games Sports Mobile Device Phone System Hard Disk Drive eWaste Shortcut OneNote Yahoo Virtual Reality Colocation Emails Tech Support Data Security Hard Drives Server 2008 Legal Files Cost Management Running Cable Music Windows 10 Hiring/Firing Meetings Ali Rowghani Encryption Administrator Lithium-ion battery Trending Vendor Management HBO Vulnerability SaaS User Error Analytics Benefits Settings Instant Messaging Relocation Access

Mobile? Grab this Article!

QR-Code dieser Seite

Recent Comments

No comments yet.