MERIT Solutions Blog

MERIT Solutions has been serving the Chesapeake area since 1982, providing IT Support such as technical helpdesk support, computer support, and consulting to small and medium-sized businesses.

Common-Sense Steps You Can Take to Make Meetings More Productive

Common-Sense Steps You Can Take to Make Meetings More Productive

How much time does your staff spend actually doing work compared to simply communicating about work? There’s a big difference, primarily in terms of making you money versus costing you money. Truth be told, employees spend nearly 80 percent of their time either in meetings, on the phone, or responding to emails. By finding ways for your team to communicate more efficiently, they will effectively spend less time yapping and more time making you money.

Seeing just how much this issue monopolizes an employee’s workday, there are many different angles you can take to tackle this problem and streamline operations. One of the biggest areas you can start with happens to also be a medium that you personally have the most control over, meetings.

For starters, making meetings more efficient means thinking about how meetings are actually run. Now, you’re likely already doing this to some extent. After all, no leader just shows up to a meeting without a plan or some sort of agenda in place. Instead, we’re suggesting that there’s value in taking a step back and reevaluating the purpose of your meetings. Upon doing so, you may discover that the goal of your meetings can even be achieved in better ways than having everyone gather in one room. If this is the case, then you may be able to forgo the meeting altogether. This is a helpful exercise to go through because of how easy it is to get stuck in the rut of “meeting for the sake of meeting.”

Once you’ve made the determination that having a meeting is the best way to achieve your goal, you’re next going to want to communicate the purpose of the meeting to all who are involved. When everybody understands what the intended outcome is regarding why they’re gathered, everybody will be on the same page and wasting time by getting off topic will be minimized.

As a bonus, this move will help you wrap up meetings earlier. This could even help change the way certain employees think about meetings, particularly workers that may be so tied to their schedules that they feel obligated to keep a meeting going until it’s scheduled to end--even if the goal was achieved early on. It should go without saying that ending a meeting earlier than scheduled will lead to workers being able to spend more time, you know, working.

Another proactive measure you can take to streamline your meetings is to create an outline and send it to everyone at least 24 hours in advance. By doing this, participants will know what to expect and be able to provide quality input before and during the meeting. This due to the simple fact that they’ve had adequate time to run through the meeting in their head and formulate thoughtful questions and responses. As a bonus, you can send information to the participants relating to the topic at hand, and ask them to have it read before the meeting, sort of like assigning homework. This will make meetings feel less like everyone is “shooting from the hip,” and more like all involved are contributing in meaningful ways.

When the meeting ends, you can streamline the process further by getting honest feedback. By taking time to hear the participants\' thoughts on whether or not the goals were met, and what ideas they may have about improving how meetings are run, you’ll be able to tweak and enhance future meetings based on such feedback.

Of course, when it comes to streamlining communications around the office, equipping your workforce with the right technology can be a tremendous help. For example, technology can serve as an aid to make meetings more efficient, like utilizing video conferencing tools so people can participate in a virtual meeting from wherever they may be, even via their mobile device.

At the end of the day, strategically implementing the right collaboration technologies will go a long way in improving the efficiency of your operation so that more revenue-generating projects can get accomplished. Need help with this? Call MERIT Solutions today at (757) 420-5150 for assistance with finding and implementing collaboration technologies that will best meet the unique needs of your business.

e-max.it: your social media marketing partner
 

Comments

No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Guest
Friday, 22 September 2017
If you'd like to register, please fill in the username, password and name fields.

Tag Cloud

Security Tip of the Week Cloud Technology Business Computing Privacy Best Practices Hackers Malware Hosted Solutions Backup Software Network Security Internet Disaster Recovery Computer google Productivity Microsoft Managed IT Services Business Windows 10 Business Continuity IT Support VoIP Innovation IT Services Hardware Mobile Devices Outsourced IT User Tips communications Business Management Productivity Windows Ransomware Efficiency Mobility Email Cybercrime Saving Money Mobile Device Management Managed IT Telephone Systems Server Save Money Hosted Solution Quick Tips Android Virtualization Apps Law Enforcement Smartphone Operating System Passwords Microsoft Office browser BYOD Data Password Small Business Cybersecurity BDR Chrome Information Technology Recovery Wireless VPN Facebook Unsupported Software Hacking Avoiding Downtime Health Miscellaneous Managed Service Provider Computers Money Social upgrade Office 365 Communication Budget USB Save Time Government Risk Management Google Drive Cloud Computing Gadgets Automation Telephony Workplace Tips Alert Shortcut Work/Life Balance Wi-Fi Applications Firewall Private Cloud Office tips Application Current Events Proactive IT Social Media Data Backup search App Smartphones Data Management Saving Time Network Cleaning Office IT Support Computer Care Phone System Hacker Gmail Internet Exlporer Solid State Drive Users Wireless Technology Identity Theft Data Recovery Update IT solutions Flexibility Mobile Computing DDoS Spam Phishing Transportation Holiday Cost Management Data Storage Managed IT Services Robot Television Social Engineering History Streaming Media End of Support Samsung Remote Computing Antivirus Audit Battery Best Practice HaaS WiFi Internet of Things Compliance Going Green Personal Information Bandwidth The Internet of Things Humor Disaster Automobile Employer-Employee Relationship Ali Rowghani Administration Chromecast Document Management Trending Data Protection IT solutions Experience Sports Professional Services User Error Collaboration Colocation Tech Support IT Management Video Games Windows 10s Hard Drives Files Travel Virtual Reality Nanotechnology server installation dvd "cannot install required files" stock Scam Administrator Lithium-ion battery Commerce Music WIndows Server 2008 Legal Hard Disk Drive Tablets Encryption Root Cause Analysis tweet Relocation Employer Employee Relationship Access Analytics Patch Management Windows 10 Keyboard NFL Instant Messaging Augmented Reality calculator Business Intelligence Artificial Intelligence Twitter Touchscreen iPhone Computer Accessories Worker Commute Big Data Outlook Vulnerability control PDF Mobile Device Word Managing Stress Managed IT Service WSJ Books Excel Scalability iOS Exchange Text Messaging Hiring/Firing Education Distributed Denial of Service altivista Router Vendor Management Regulation How To Computer Fan SBS SaaS Benefits OneNote compaq Screen Mirroring Apple Data Breach Laptop Content Filtering Uninterrupted Power Supply Sync Wearable Technology Dark Web Unified Threat Management hp Meetings Cast Emails Training Entertainment Touchpad Electronic Medical Records Adobe domain Upgrades Reputation Point of Sale Settings Data Security Marketing Advertising Company Culture HIPAA Licensing Black Market remote Consultant Yahoo Smart Technology eWaste HBO Avoid Downtime Webinar Value Data storage Politics Mobile Shadow IT Running Cable Server 2008 Two-factor Authentication Remote Monitoring Worker Thank You Congratulations Windows Ink CrashOverride Safety WannaCry Cache Emergency Monitors

Mobile? Grab this Article!

QR-Code dieser Seite

Recent Comments

Anna Jackson 5 SEO Tools To Get a Google-Eye View of Your Website
15 September 2017
Hello Randall! I was doing very important work but due to your subject I felt better to stay at you...
David Miller Not all project-management tools are right for all businesses
25 August 2017
All the points depicted by you in this blog is v.apt. I love the title of this blog because it says ...