MERIT Solutions Blog

MERIT Solutions has been serving the Chesapeake area since 1982, providing IT Support such as technical helpdesk support, computer support, and consulting to small and medium-sized businesses.

Common-Sense Steps You Can Take to Make Meetings More Productive

Common-Sense Steps You Can Take to Make Meetings More Productive

How much time does your staff spend actually doing work compared to simply communicating about work? There’s a big difference, primarily in terms of making you money versus costing you money. Truth be told, employees spend nearly 80 percent of their time either in meetings, on the phone, or responding to emails. By finding ways for your team to communicate more efficiently, they will effectively spend less time yapping and more time making you money.

Seeing just how much this issue monopolizes an employee’s workday, there are many different angles you can take to tackle this problem and streamline operations. One of the biggest areas you can start with happens to also be a medium that you personally have the most control over, meetings.

For starters, making meetings more efficient means thinking about how meetings are actually run. Now, you’re likely already doing this to some extent. After all, no leader just shows up to a meeting without a plan or some sort of agenda in place. Instead, we’re suggesting that there’s value in taking a step back and reevaluating the purpose of your meetings. Upon doing so, you may discover that the goal of your meetings can even be achieved in better ways than having everyone gather in one room. If this is the case, then you may be able to forgo the meeting altogether. This is a helpful exercise to go through because of how easy it is to get stuck in the rut of “meeting for the sake of meeting.”

Once you’ve made the determination that having a meeting is the best way to achieve your goal, you’re next going to want to communicate the purpose of the meeting to all who are involved. When everybody understands what the intended outcome is regarding why they’re gathered, everybody will be on the same page and wasting time by getting off topic will be minimized.

As a bonus, this move will help you wrap up meetings earlier. This could even help change the way certain employees think about meetings, particularly workers that may be so tied to their schedules that they feel obligated to keep a meeting going until it’s scheduled to end--even if the goal was achieved early on. It should go without saying that ending a meeting earlier than scheduled will lead to workers being able to spend more time, you know, working.

Another proactive measure you can take to streamline your meetings is to create an outline and send it to everyone at least 24 hours in advance. By doing this, participants will know what to expect and be able to provide quality input before and during the meeting. This due to the simple fact that they’ve had adequate time to run through the meeting in their head and formulate thoughtful questions and responses. As a bonus, you can send information to the participants relating to the topic at hand, and ask them to have it read before the meeting, sort of like assigning homework. This will make meetings feel less like everyone is “shooting from the hip,” and more like all involved are contributing in meaningful ways.

When the meeting ends, you can streamline the process further by getting honest feedback. By taking time to hear the participants\' thoughts on whether or not the goals were met, and what ideas they may have about improving how meetings are run, you’ll be able to tweak and enhance future meetings based on such feedback.

Of course, when it comes to streamlining communications around the office, equipping your workforce with the right technology can be a tremendous help. For example, technology can serve as an aid to make meetings more efficient, like utilizing video conferencing tools so people can participate in a virtual meeting from wherever they may be, even via their mobile device.

At the end of the day, strategically implementing the right collaboration technologies will go a long way in improving the efficiency of your operation so that more revenue-generating projects can get accomplished. Need help with this? Call MERIT Solutions today at (757) 420-5150 for assistance with finding and implementing collaboration technologies that will best meet the unique needs of your business.

e-max.it: your social media marketing partner
 

Comments

No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Guest
Wednesday, 22 November 2017
If you'd like to register, please fill in the username, password and name fields.

Tag Cloud

Security Tip of the Week Cloud Technology Privacy Business Computing Best Practices Hackers Malware Software Network Security Hosted Solutions Backup google Internet Productivity Computer Microsoft Disaster Recovery Business Continuity Managed IT Services Business IT Support Windows 10 VoIP Outsourced IT IT Services User Tips Innovation Business Management Hardware Mobile Devices Mobility communications Managed IT Ransomware Efficiency Email Smartphone Windows Mobile Device Management Productivity Small Business Save Money Cybercrime Saving Money Telephone Systems Server Apps Cybersecurity Data Backup Law Enforcement Operating System Hosted Solution Quick Tips Android Virtualization BDR Money Information Technology Chrome Recovery VPN Microsoft Office Data Recovery Passwords browser BYOD Data Password Cloud Computing Miscellaneous Managed Service Provider Computers Work/Life Balance upgrade Social Budget Smartphones Communication Office 365 Data Management Facebook Government Wireless Google Drive Hacking Avoiding Downtime Unsupported Software Health Managed IT Services Holiday Office tips Applications Private Cloud Shortcut Proactive IT Social Media Wi-Fi Best Practice Firewall Data Security Application search Current Events App Audit Personal Information Politics USB Save Time Risk Management Automation Phishing Telephony Alert Gadgets Workplace Tips DDoS Data Storage Robot Artificial Intelligence Flexibility Television History End of Support Remote Computing Social Engineering Cost Management Streaming Media Apple SaaS Internet of Things WiFi Antivirus The Internet of Things Google Docs Samsung Going Green Content Filtering Humor Disaster Bandwidth Battery HaaS Employer-Employee Relationship Data Protection Compliance IT Support Network Sports Automobile Commerce User Error Hacker Saving Time Solid State Drive Internet Exlporer Windows 10 Cleaning Wireless Technology Gmail Office Computer Care Phone System Vulnerability iPhone Spam Update Mobile Computing IT solutions Users Encryption Identity Theft Transportation Text Messaging Analytics Comparison Regulation Computer Fan WSJ Keyboard Instant Messaging Exchange Worker Commute Google Maps OneNote Computer Accessories Data Breach Distributed Denial of Service Mobile Device altivista Big Data Specifications Screen Mirroring Sync Dark Web Managing Stress SBS Software as a Service Meetings Emails compaq Books Laptop Sales Scalability Uninterrupted Power Supply Cast Adobe Hiring/Firing Education Data Loss Router Settings Wearable Technology Vendor Management Marketing hp Touchpad Retail How To Licensing Benefits Reputation Advertising domain Webinar Unified Threat Management HBO Mobile remote Entertainment Data storage Microsoft Excel Training IT solutions eWaste Upgrades Yahoo Electronic Medical Records Chromecast Professional Services Collaboration Administration Point of Sale Server 2008 HIPAA File Sharing Running Cable Company Culture Windows 10s Consultant Ali Rowghani Black Market IT Management Travel Nanotechnology Trending Smart Technology Colocation Value Hard Drives Storage Avoid Downtime Tech Support Hard Disk Drive Two-factor Authentication Shadow IT Files WIndows Server 2008 Document Management Administrator Tablets Lithium-ion battery Root Cause Analysis server installation dvd "cannot install required files" Experience Cortana stock Patch Management Access NFL Augmented Reality Relocation Lifestyle Video Games Business Intelligence Touchscreen Outlook tweet Virtual Reality Word Scam PDF calculator Music Legislation Legal Managed IT Service Excel iOS Twitter control Windows Ink Employer Employee Relationship WannaCry Cache Monitors Remote Monitoring Safety Emergency Thank You Worker Congratulations CrashOverride

Mobile? Grab this Article!

QR-Code dieser Seite

Recent Comments

Anna Jackson 5 SEO Tools To Get a Google-Eye View of Your Website
15 September 2017
Hello Randall! I was doing very important work but due to your subject I felt better to stay at you...
David Miller Not all project-management tools are right for all businesses
25 August 2017
All the points depicted by you in this blog is v.apt. I love the title of this blog because it says ...