MERIT Solutions Blog

MERIT Solutions has been serving the Chesapeake area since 1982, providing IT Support such as technical helpdesk support, computer support, and consulting to small and medium-sized businesses.

How to Calculate if That Print Job Was Really Worth It

How to Calculate if That Print Job Was Really Worth It

There are a few sounds that are familiar to any office: keys clacking away, coffee being sipped (or slurped), and the rattling, squawking hum of the printer. Yet this image presents a crucial question: do you know how much your printer is costing your business each time it is used? In today’s blog, we’ll review how you can calculate this investment.

Why Cost-Per-Page is So Important
It is pretty common knowledge in the business world that, in order for a printer to properly print, it needs to have ink with which to print. This ink comes in the form of ink cartridges, which need to be replaced once the ink within them has been spent. These cartridges are, unfortunately, anything but cheap - and you usually have to purchase multiple to get the full benefits of a multicolor printer.

This is part of the reason that it is important for you to know your printer’s average cost-per-page (CPP), or at least have a figure that is reasonably close. If your business relies heavily on paper documents in its daily processes, these costs can be considerable.

How to Calculate the Average Cost-Per-Page
Despite different ink cartridges being made for a variety of different printers, the calculation to determine your CPP is relatively simple. All you have to do is divide the price of the cartridge by the cartridge yield rating, or how many pages the cartridge should be expected to print. This number can be found on the cartridge’s packaging.

So, if you spent $25 on a cartridge of black ink with a yield of 525 pages, your formula would look like this...

25/525 = 0.048 you a cost of about 5 cents per page.

Calculating CCP in More Complicated Printers
The fact that not all ink cartridges are the same can add a step or two to this calculation. Since many modern printers now rely on different cartridge configurations, like an individual cartridge for each color (black, cyan, yellow, and magenta) or two cartridges that cover them all (black, and cyan, yellow, magenta). Regardless, your calculation will be more or less the same, with minor adjustments to account for how the colors are clustered or divided.

Basically, when adding color into the equation, find the CPP of each color and combine your totals - including black. It is important to remember that when printing something in color, you’re apt to use just as much, if not more, black ink as well.

Furthermore, it is important to consider that ink cartridge manufacturers will often base their yield rating on standardized business documents, with a certain percentage of the document being covered in ink. Therefore, printing something that doesn’t fit into these constraints will throw off the yield, which can happen based on what kind of document you are printing, and even what kind of paper you’re using.

Controlling Your Prints
Calculating your investment into each print can also provide you with some invaluable insight into the goings-on at your office. Mostly, it may show you that you are spending far more than you should be on printed materials.

MERIT Solutions can help with that. We can help you implement the solutions that will allow you to cap each user’s printer use, streamlining and optimizing your ability to use it and remain fiscally responsible. Alternatively, we can also offer collaboration solutions that can help reduce your reliance on physical documents entirely.

Give us a call at (757) 420-5150 to learn more!



No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Friday, June 22 2018

Captcha Image

Tag Cloud

Security Tip of the Week Technology Best Practices Cloud Privacy Business Computing Network Security Hackers Malware Software Internet Productivity Hosted Solutions Business Management Backup google Computer Managed IT Services Outsourced IT Microsoft Mobile Devices Disaster Recovery Business Continuity Business communications VoIP IT Support Windows 10 Email User Tips Cybersecurity Hardware Innovation IT Services Data Backup Efficiency Cybercrime Apps Tech Term Mobility Saving Money Windows Mobile Device Management Managed IT Data Recovery Server Small Business Ransomware Law Enforcement Internet of Things Smartphone Operating System browser Productivity Data Save Money Office 365 Android Virtualization Telephone Systems BDR Cloud Computing Smartphones Data Security Hosted Solution Quick Tips Passwords Money Phishing Information Technology Chrome Recovery Communication VPN Microsoft Office BYOD Automation Password Managed Service Provider Holiday Social Best Practice upgrade Social Media Data Breach Work/Life Balance Cost Management App Budget Wi-Fi Data Management Application Network Facebook Government Collaboration IT Support Google Drive Hacking Two-factor Authentication Avoiding Downtime Update Wireless Gadgets Alert Health Miscellaneous Vulnerability Computers Risk Management Unsupported Software History Remote Computing Social Engineering Identity Theft Managed IT Services Streaming Media Proactive IT Artificial Intelligence Flexibility Shortcut The Internet of Things search Firewall Employer-Employee Relationship Antivirus Current Events Audit Tech Support User Error Data Protection Compliance Personal Information Wireless Technology Gmail Politics Telephony Cleaning USB Workplace Tips Save Time Spam Office tips Applications Private Cloud Television Excel Fraud Users Encryption Wireless Charging End of Support Data Storage Apple OneNote Big Data WiFi Humor Disaster Going Green Project Management Bandwidth Education Router Data Loss Vendor Management Marketing eWaste SaaS Google Docs Samsung Content Filtering Sports Battery HaaS Hacker Solid State Drive Internet Exlporer Redundancy Management Blockchain Automobile Value Commerce iPhone Cortana Mobile Security Saving Time Patch Management Devices Windows 10 Mobile Computing IT solutions Transportation Office Phone System DDoS Computer Care Google Assistant Robot Legal iOS Computer Forensics Windows Ink Employer Employee Relationship SBS compaq Analytics Laptop Uninterrupted Power Supply Comparison Hard Drive Regulation Edge Keyboard Computer Fan Instant Messaging Evernote PowerPoint Google Maps Virus Wearable Technology Computer Accessories Worker Commute hp Touchpad Specifications Chromebook Mobile Device Screen Mirroring Sync Ciminal Dark Web Reputation Managing Stress Networking Wireless Internet Software as a Service Proactive Meetings domain Advertising Books Emails Scalability Sales Smart Tech Cast Gamification Adobe Hiring/Firing Workers Data storage Websites Settings remote Yahoo How To Retail Connectivity Updates Memory Licensing MSP Benefits WannaCry Administration Chromecast Data Theft Running Cable Server 2008 Unified Threat Management HBO Ali Rowghani Webinar Conferencing Content Filter Microsoft Word Students Trending Mobile intranet Colocation Hard Drives Entertainment Microsoft Excel Computing Training Remote Monitoring Upgrades Electronic Medical Records IT solutions Files Gifts Monitoring Administrator Unified Communications Lithium-ion battery Professional Services IT budget Point of Sale HIPAA File Sharing Analysis Company Culture server installation dvd "cannot install required files" Consultant IT Management Maintenance stock Safety Windows 10s Black Market Access Financial Travel Smart Technology Nanotechnology Relocation Avoid Downtime Storage App store WIndows Server 2008 Device Security tweet Hard Disk Drive Shadow IT Credit Cards Financial Technology Tablets Identities Root Cause Analysis Document Management PDF Experience calculator Twitter FAQ Printing NFL IoT Augmented Reality control Text Messaging Touchscreen Video Games Lifestyle Identity Business Intelligence Outlook Spyware WSJ Virtual Reality Charger Word Language Scam Exchange Music Legislation Data Privacy Distributed Denial of Service Managed IT Service altivista CrashOverride Cache Monitors Thank You Emergency Congratulations Worker

Mobile? Grab this Article!

QR-Code dieser Seite

Recent Comments

Anna Jackson 5 SEO Tools To Get a Google-Eye View of Your Website
15 September 2017
Hello Randall! I was doing very important work but due to your subject I felt better to stay at you...
David Miller Not all project-management tools are right for all businesses
25 August 2017
All the points depicted by you in this blog is v.apt. I love the title of this blog because it says ...