MERIT Solutions Blog

Sometimes Printing Just Doesn’t Make Sense (Or Cents)

Sometimes Printing Just Doesn’t Make Sense (Or Cents)

There was a time when business was run through the printer. These days, there are many digital solutions that can really limit the need for high-volume printing. Today, we’ll take a look at how the average business can cut their printing costs and do it while improving their business using print management.

Printing at Your Business

Traditionally, businesses have used the printer liberally. In fact, according to a survey by Buyer’s Laboratory 90 percent of companies don’t bother tracking their printing costs. While this may be surprising to some--especially considering that number makes up for over five percent of a business’ total revenue--with so much attention being put into organizational efficiency, printing is often ignored. If your business is one of the vast majority that doesn’t calculate printing costs, you should consider what it is costing your company.

Printing costs are not limited to the cost of paper, ink, and electricity. Today, costs include the 15 percent of the time that your IT department spends dealing with printing issues and the 23 percent of help desk calls that deal with faulty printers, or printer-related issues. This money is coming out of your operational budget and you may not even know it. 

What You Can Do?

The first thing you should do, if you haven’t already, is to begin tracking your printing costs. It will be very beneficial to learn just how much money you are spending printing out papers that you may not have had to. Next you will want to consider putting in place a print management solution to help you get more transparency about what your associated printing costs are.

Print Management is a strategy as well as a software, but you can’t really have one without the other. A print management strategy will allow you to get control over your organizational printing through controlling access and prioritizing the efficiency of document production. The main point of the print management strategy is to lower operating costs without making it difficult for your company to have the ability to print the necessary documents. 

Some of the biggest benefits that a print management platform can provide include:

  • Clear Assessment - As stated above, most organizations don’t bother tracking their printing costs. This tool will give you a clear view of your business’ print volumes, printer and copier maintenance logs, and print routing information.
  • Management - The print management platform gives day-to-day control over the organization’s printers and user print settings.
  • Paper-to-Digital Conversion - This is where you would determine the utility of printed solutions. If you can transfer them to digital-only ones, you will invariably spend less money on printing.
  • Improved Security - The more control you have over data, the more secure it is. When you rely on paper-based correspondence, there’s a higher chance of a security lapse.
  • Real-Time Tracking - By tracking your print volumes, you can keep costs low, control user print limitations, and more. 

If you are spending too much money on your business’ documents, call the IT experts at MERIT Solutions today to learn how to curtail those costs at (757) 420-5150.

The Importance of Operational Backup
Tip of the Week: How to Efficiently Manage Your Em...
 

Comments

No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Guest
Friday, September 25 2020

Captcha Image

By accepting you will be accessing a service provided by a third-party external to https://www.meritsolutions.net/

Mobile? Grab this Article!

QR-Code dieser Seite

Recent Comments

Tim Meyers Tip of the Week: Change Your Display in Windows 10
26 August 2019
Don't change only your operating system, change your display as well with a modern sunlight readable...
Tim Meyers E-Waste: An Often-Forgotten Environmental Issue
23 August 2019
E-waste and recycling and other waste management activities have not yet been determined, but they a...
Tim Meyers How to find the ideal desk height
23 August 2019
The table where you sit should be at the right height because it is necessary to have a good positio...
Tim Meyers Self-Driving Cars: Would You Hand the Wheel Over to a Computer?
23 August 2019
Self-driving cars are just cars, so they might have sensors, but no computer brain. Still, they are ...
Tim Meyers Checking Up on Medical IT in 2019
23 August 2019
Because almost all the personal information of the patients are on computers and on a cloud storage ...