MERIT Solutions Blog

Tip of the Week: How to Improve Your Internal Collaboration

Tip of the Week: How to Improve Your Internal Collaboration

For any business to be successful, its inner workings need to be able to work together seamlessly, each with a defined role and purpose. While we usually stick to talking about how to make your IT more collaborative, we’re devoting this week’s tip to ensuring that your employees are also capable of effective collaboration while using these solutions.

To do so, we’ll discuss a few things that you have to make hard and fast policies for your employees to follow.

Establish Roles and Responsibilities
One of the most important features of successful collaborative efforts is the role that each person has in the greater process, and what they are responsible for as a result. While collaboration is a great way to help expedite the completion of tasks and projects, this is only the case so long as redundancy doesn’t enter into the mix.

In essence, you need to establish a firm order of operations within your collaborative efforts, especially if that collaboration crosses between different departments of your team. Any of the benefits of collaboration can be eliminated if someone does the wrong thing at the wrong time - and this confusion most often erupts when someone in the process is unsure of their role, and what responsibilities they have as a result.

Here’s a quick example to provide some hypothetical context: Let’s say someone in Department A begins a project. In their collaborative workspace, once that project is finished, it should be sent to a few resources in Department B to review and revise as needed before being enacted.

This scenario only works if each person in the process understands what their role is, and what responsibilities that role has within the greater process. Returning to our example, any benefits that the collaboration may have had are negated if someone acts out of turn. In this case, once the project has been reviewed by the resources in Department B, Department A shouldn’t touch it again unless specifically asked to by Department B, who should then repeat their actions. Otherwise, mistakes that the review process would have caught can go unnoticed, and negatively affect the success of the project as a whole.

Establish Firm, Yet Flexible, Goals
On a related note, your goals need to be designed to help outline these responsibilities in a clear fashion, leaving little room for assumptions to be made. By providing your employees with goals that are based on definite outcomes, you are removing the ambiguity that leads to the complications described above and enabling your processes to move forward more effectively.

However, this doesn’t mean that you can’t reexamine these processes and make adjustments to these goals to further improve them after you’ve seen how well (or not) they work. In fact, this is a crucial part of running a business successfully.

As far as solutions go to enable collaboration, MERIT Solutions has you covered. Reach out to us at (757) 420-5150 to find out how you can encourage clearer communications within your operations.

5 Backup and Recovery Questions, Answered
Here are 5 Solid IoT Trends for 2019
 

Comments

No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Guest
Wednesday, March 03 2021

Captcha Image

By accepting you will be accessing a service provided by a third-party external to https://www.meritsolutions.net/

Mobile? Grab this Article!

QR-Code dieser Seite

Recent Comments

Tim Meyers Tip of the Week: Change Your Display in Windows 10
26 August 2019
Don't change only your operating system, change your display as well with a modern sunlight readable...
Tim Meyers E-Waste: An Often-Forgotten Environmental Issue
23 August 2019
E-waste and recycling and other waste management activities have not yet been determined, but they a...
Tim Meyers How to find the ideal desk height
23 August 2019
The table where you sit should be at the right height because it is necessary to have a good positio...
Tim Meyers Self-Driving Cars: Would You Hand the Wheel Over to a Computer?
23 August 2019
Self-driving cars are just cars, so they might have sensors, but no computer brain. Still, they are ...
Tim Meyers Checking Up on Medical IT in 2019
23 August 2019
Because almost all the personal information of the patients are on computers and on a cloud storage ...