MERIT Solutions Blog

MERIT Solutions has been serving the Chesapeake area since 1982, providing IT Support such as technical helpdesk support, computer support, and consulting to small and medium-sized businesses.

Tip of the Week: Is OneNote, or Evernote, Right for Your Business?

Tip of the Week: Is OneNote, or Evernote, Right for Your Business?

When taking notes that relate to a business’ operations, these notes need to meet certain standards of clarity, cohesiveness, and comprehension. To accomplish this, you will need the right tools at your disposal. Today’s tip will evaluate two of the industry’s best note-taking applications to help you identify which is best for your needs. The applications: Microsoft OneNote, and EverNote.

OneNote
This application is available on multiple platforms, allowing its user to access a mostly comprehensive set of note-taking tools and features. While it naturally offers the traditional text-based note format, some platforms also permit a user to add quick drawings, incorporate recorded audio and video, and paste images and spreadsheets into their notes. OneNote also allows notes to be shared between users.

OneNote keeps a user’s notes organized in a simple hierarchy, with each notebook they create being divisible into sections, subsections, and individual pages. Creating notes will be simple for anyone familiar with Microsoft Office applications, as OneNote’s functions and tools are organized in the same tab setup that the other Office applications utilize. Using the Windows version of OneNote offers the most features within this setup, with fewer features offered in its versions for Apple products, its web version, and Android applications.

However, OneNote’s Achilles heel in this comparison is definitely its web clipping functionality--or its lack thereof. If a user clips content from a webpage and adds it to OneNote, it is only added as an image. This has two ill effects on the comprehensiveness of the application. First, any video content or links are rendered unusable, and second, a user is unable to copy and paste content from the clipping. Furthermore, only users with a Microsoft account are able to use the web-clipping function.

In order to synchronize itself across all of a user’s devices where it is installed, OneNote leans on OneDrive. Your version of Office will have an impact on how much storage space you have on OneDrive. If you should find that you need more storage, there are plans available that enable you to access more, for an additional fee.

EverNote
While the basic functions are effectively the same as OneNote’s, Evernote has strengths in different enough areas that comparing the two isn’t exactly a one-to-one consideration. Most notably, while Evernote offers similar note-creation capabilities as OneNote, it has its strengths in how well it can be used to clip web content.

Through the use of a toolbar application, Evernote permits a user to pull content from the web in a variety of ways. In addition to taking a simple screenshot of a page, Evernote can pull a single article, removing ads, extra content, or even the original formatting. A user can also use Evernote to grab the entire web page, ads and all, along with a working bookmark that directs to that page.

You can tag content you capture with the clipper, and edit it by adding text, highlighting certain elements, drawing notes and arrows, and various other functions. The only portions of a captured page that you can’t edit are elements like videos, but these act like links to the original page that the content was pulled from.

Evernote proves to be set up much differently between Windows and Apple versions. As a result, the application is a little harder to navigate around on Apple devices than it is on Windows. Both mobile versions, as well as the web, allow the user to save a particular note in a special favorites menu for speedy access.

There is a free version of Evernote, albeit a limited one. The application is also offered through various subscription models.

Option 3: Both!
Comparing OneNote to Evernote serves to show that where one is weak, the other has its strengths. Therefore, each application may be a better choice than the other, when you consider your needs on a case-by-case basis. It may suit your needs better to utilize both, perhaps only investing in the paid version of one and leveraging the free version of the other. For instance, Evernote may be used to organize and categorize research for an upcoming project, while OneNote could be used to assemble those notes into a project map with notes detailing specific considerations.

Whichever application you elect to use, you will want to make sure that employees aren’t using their personal accounts to store private company data. While both applications are relatively secure ones, it is better to be safe than sorry. Each application also has a business/enterprise version to help you retain control over your company data.

Whether you choose to utilize OneNote, Evernote, or both, MERIT Solutions can offer you some assistance. Give us a call at (757) 420-5150 for more information.

 

Comments

No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Guest
Friday, June 22 2018

Captcha Image

Tag Cloud

Security Tip of the Week Technology Best Practices Cloud Privacy Business Computing Network Security Hackers Malware Software Productivity Internet Hosted Solutions Backup Business Management google Managed IT Services Computer Microsoft Outsourced IT Disaster Recovery Mobile Devices Business communications VoIP Business Continuity IT Support Windows 10 Email User Tips Cybersecurity Hardware Innovation IT Services Data Backup Efficiency Cybercrime Small Business Apps Windows Managed IT Data Recovery Mobility Server Saving Money Tech Term Ransomware Mobile Device Management Smartphone Data Operating System Law Enforcement browser Productivity Internet of Things Android Virtualization BDR Office 365 Save Money Telephone Systems Smartphones Cloud Computing Hosted Solution Quick Tips Phishing Money Passwords Data Security Recovery Holiday Microsoft Office Chrome BYOD Communication Automation Managed Service Provider VPN Information Technology Password Risk Management Unsupported Software Data Management Network Collaboration IT Support upgrade Social Work/Life Balance Cost Management Google Drive Wi-Fi Hacking Avoiding Downtime App Application Vulnerability Alert Health Miscellaneous Computers Facebook Government Data Breach Two-factor Authentication Best Practice Social Media Wireless Update Gadgets Budget Employer-Employee Relationship Identity Theft Data Protection Social Engineering Tech Support Artificial Intelligence Flexibility Streaming Media Shortcut Wireless Technology search Firewall Antivirus Telephony Spam Current Events Audit User Error Compliance Managed IT Services Applications Private Cloud Personal Information Office tips History Remote Computing Politics Proactive IT Gmail Cleaning USB Save Time The Internet of Things Workplace Tips DDoS Legal Users Encryption Sports Television Redundancy Management Blockchain Big Data Apple Hacker Commerce Internet Exlporer Solid State Drive WiFi Cortana Mobile Security Education Windows 10 Router Going Green Patch Management Vendor Management Devices SaaS Bandwidth iPhone eWaste Google Assistant Samsung Content Filtering Mobile Computing Transportation Battery Fraud HaaS Wireless Charging Excel Data Storage Robot OneNote Automobile End of Support Value Saving Time Project Management Data Loss Marketing Office Computer Care Humor Phone System Disaster IT solutions Google Docs Webinar Conferencing Content Filter HBO Scam Data storage Mobile intranet Music WSJ Microsoft Word Students Exchange Microsoft Excel Computing Administration Remote Monitoring Chromecast IT solutions Distributed Denial of Service altivista Gifts Monitoring Employer Employee Relationship Professional Services IT budget Analytics Unified Communications SBS File Sharing Analysis Colocation Keyboard Instant Messaging Windows 10s Worker Commute compaq Hard Drives IT Management Computer Accessories Maintenance Travel Mobile Device Nanotechnology Files Financial Wearable Technology Storage App store Administrator Managing Stress Lithium-ion battery Hard Disk Drive hp Credit Cards Financial Technology WIndows Server 2008 Device Security Tablets Identities Root Cause Analysis Books Scalability domain Relocation Hiring/Firing Access FAQ Printing NFL IoT Augmented Reality How To remote Lifestyle Identity Business Intelligence Benefits Touchscreen Yahoo Charger PDF Outlook Spyware Word Unified Threat Management Language Running Cable Server 2008 Legislation Data Privacy Managed IT Service iOS Entertainment Ali Rowghani Computer Forensics Text Messaging Training Windows Ink Upgrades Electronic Medical Records Trending Comparison Hard Drive Point of Sale Regulation Company Culture Edge Computer Fan HIPAA Evernote PowerPoint Google Maps Consultant Virus Safety Black Market server installation dvd "cannot install required files" Specifications Chromebook Screen Mirroring Smart Technology Sync Ciminal Laptop Dark Web Uninterrupted Power Supply Avoid Downtime stock Networking Wireless Internet Software as a Service Proactive Meetings Shadow IT Emails Document Management Sales Smart Tech Cast Adobe Touchpad Experience tweet Workers Gamification Websites Reputation Settings calculator Retail Connectivity Advertising Licensing MSP WannaCry Video Games Twitter Updates Memory control Data Theft Virtual Reality Monitors CrashOverride Thank You Emergency Congratulations Cache Worker

Mobile? Grab this Article!

QR-Code dieser Seite

Recent Comments

Anna Jackson 5 SEO Tools To Get a Google-Eye View of Your Website
15 September 2017
Hello Randall! I was doing very important work but due to your subject I felt better to stay at you...
David Miller Not all project-management tools are right for all businesses
25 August 2017
All the points depicted by you in this blog is v.apt. I love the title of this blog because it says ...