MERIT Solutions Blog

MERIT Solutions has been serving the Chesapeake area since 1982, providing IT Support such as technical helpdesk support, computer support, and consulting to small and medium-sized businesses.

Tip of the Week: Is OneNote, or Evernote, Right for Your Business?

Tip of the Week: Is OneNote, or Evernote, Right for Your Business?

When taking notes that relate to a business’ operations, these notes need to meet certain standards of clarity, cohesiveness, and comprehension. To accomplish this, you will need the right tools at your disposal. Today’s tip will evaluate two of the industry’s best note-taking applications to help you identify which is best for your needs. The applications: Microsoft OneNote, and EverNote.

This application is available on multiple platforms, allowing its user to access a mostly comprehensive set of note-taking tools and features. While it naturally offers the traditional text-based note format, some platforms also permit a user to add quick drawings, incorporate recorded audio and video, and paste images and spreadsheets into their notes. OneNote also allows notes to be shared between users.

OneNote keeps a user’s notes organized in a simple hierarchy, with each notebook they create being divisible into sections, subsections, and individual pages. Creating notes will be simple for anyone familiar with Microsoft Office applications, as OneNote’s functions and tools are organized in the same tab setup that the other Office applications utilize. Using the Windows version of OneNote offers the most features within this setup, with fewer features offered in its versions for Apple products, its web version, and Android applications.

However, OneNote’s Achilles heel in this comparison is definitely its web clipping functionality--or its lack thereof. If a user clips content from a webpage and adds it to OneNote, it is only added as an image. This has two ill effects on the comprehensiveness of the application. First, any video content or links are rendered unusable, and second, a user is unable to copy and paste content from the clipping. Furthermore, only users with a Microsoft account are able to use the web-clipping function.

In order to synchronize itself across all of a user’s devices where it is installed, OneNote leans on OneDrive. Your version of Office will have an impact on how much storage space you have on OneDrive. If you should find that you need more storage, there are plans available that enable you to access more, for an additional fee.

While the basic functions are effectively the same as OneNote’s, Evernote has strengths in different enough areas that comparing the two isn’t exactly a one-to-one consideration. Most notably, while Evernote offers similar note-creation capabilities as OneNote, it has its strengths in how well it can be used to clip web content.

Through the use of a toolbar application, Evernote permits a user to pull content from the web in a variety of ways. In addition to taking a simple screenshot of a page, Evernote can pull a single article, removing ads, extra content, or even the original formatting. A user can also use Evernote to grab the entire web page, ads and all, along with a working bookmark that directs to that page.

You can tag content you capture with the clipper, and edit it by adding text, highlighting certain elements, drawing notes and arrows, and various other functions. The only portions of a captured page that you can’t edit are elements like videos, but these act like links to the original page that the content was pulled from.

Evernote proves to be set up much differently between Windows and Apple versions. As a result, the application is a little harder to navigate around on Apple devices than it is on Windows. Both mobile versions, as well as the web, allow the user to save a particular note in a special favorites menu for speedy access.

There is a free version of Evernote, albeit a limited one. The application is also offered through various subscription models.

Option 3: Both!
Comparing OneNote to Evernote serves to show that where one is weak, the other has its strengths. Therefore, each application may be a better choice than the other, when you consider your needs on a case-by-case basis. It may suit your needs better to utilize both, perhaps only investing in the paid version of one and leveraging the free version of the other. For instance, Evernote may be used to organize and categorize research for an upcoming project, while OneNote could be used to assemble those notes into a project map with notes detailing specific considerations.

Whichever application you elect to use, you will want to make sure that employees aren’t using their personal accounts to store private company data. While both applications are relatively secure ones, it is better to be safe than sorry. Each application also has a business/enterprise version to help you retain control over your company data.

Whether you choose to utilize OneNote, Evernote, or both, MERIT Solutions can offer you some assistance. Give us a call at (757) 420-5150 for more information. your social media marketing partner


No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Tuesday, 16 January 2018

Captcha Image

Tag Cloud

Security Tip of the Week Technology Cloud Privacy Best Practices Business Computing Hackers Network Security Malware Software Hosted Solutions Backup google Internet Productivity Managed IT Services Microsoft Disaster Recovery Computer IT Support Business Continuity Business Windows 10 Mobile Devices VoIP User Tips Outsourced IT Business Management Hardware communications Innovation Email IT Services Productivity Data Backup Windows Mobility Managed IT Cybercrime Cybersecurity Mobile Device Management Server Efficiency Ransomware Smartphone Saving Money Telephone Systems Small Business Data Recovery Apps Save Money Operating System Hosted Solution Quick Tips browser Android Virtualization Law Enforcement Recovery VPN Passwords Microsoft Office Office 365 BYOD Password Holiday Data BDR Money Chrome Information Technology Budget Smartphones Data Management Work/Life Balance Facebook Government Gadgets Google Drive Hacking Avoiding Downtime Alert Health Miscellaneous Wireless Managed Service Provider Computers Social upgrade Phishing Unsupported Software Social Media App Cloud Computing Communication Shortcut User Error Data Security Wi-Fi Firewall Application Current Events Audit Wireless Technology Collaboration IT Support Workplace Tips Personal Information Automation Telephony Politics Two-factor Authentication Windows 10 USB Vulnerability Office tips Save Time Applications Private Cloud History Risk Management Proactive IT search Managed IT Services Best Practice Identity Theft The Internet of Things Disaster Humor Artificial Intelligence Flexibility Employer-Employee Relationship Cost Management Marketing Sports Network Google Docs SaaS Gmail Samsung Antivirus Hacker Content Filtering Data Protection Solid State Drive Battery Internet Exlporer Update HaaS IT solutions Compliance Redundancy iPhone DDoS Commerce Automobile Mobile Computing Transportation Cortana Television Social Engineering Saving Time Cleaning Robot Streaming Media Office Apple Computer Care Spam Phone System End of Support Remote Computing Excel WiFi Data Storage Users Encryption Going Green Internet of Things Bandwidth OneNote Data Breach Networking Sync Computer Accessories Dark Web Worker Commute Software as a Service Mobile Device Running Cable Meetings Big Data Server 2008 Cast Ali Rowghani Emails Managing Stress Data storage Sales Workers Trending Adobe Administration Scalability Chromecast Data Loss Settings Books Hiring/Firing Education Retail Updates Licensing Vendor Management WannaCry Router server installation dvd "cannot install required files" Colocation How To HBO Benefits stock Webinar Hard Drives Tech Support Conferencing Files Microsoft Word Mobile Administrator Lithium-ion battery Microsoft Excel Unified Threat Management tweet IT solutions Gifts Professional Services Training Entertainment calculator Relocation Access File Sharing Upgrades Electronic Medical Records IT Management Twitter Windows 10s Point of Sale Travel Company Culture Nanotechnology HIPAA control Black Market Storage Consultant WIndows Server 2008 Smart Technology WSJ Hard Disk Drive PDF Credit Cards Avoid Downtime Tablets Value Root Cause Analysis Exchange altivista Shadow IT Distributed Denial of Service Patch Management Text Messaging Document Management FAQ NFL Augmented Reality Experience SBS compaq Touchscreen Lifestyle Business Intelligence Outlook Charger Video Games Word Wearable Technology hp Virtual Reality Legislation Managed IT Service Wireless Charging Maintenance Scam iOS Laptop Uninterrupted Power Supply Legal Windows Ink Music domain Comparison Evernote Regulation Employer Employee Relationship Computer Fan Touchpad Reputation Google Maps Analytics remote Screen Mirroring Keyboard Yahoo Advertising Instant Messaging Specifications eWaste Cache Thank You Monitors Remote Monitoring Congratulations Safety Emergency Worker CrashOverride

Mobile? Grab this Article!

QR-Code dieser Seite

Recent Comments

Anna Jackson 5 SEO Tools To Get a Google-Eye View of Your Website
15 September 2017
Hello Randall! I was doing very important work but due to your subject I felt better to stay at you...
David Miller Not all project-management tools are right for all businesses
25 August 2017
All the points depicted by you in this blog is v.apt. I love the title of this blog because it says ...